Company Ledger - Direct Billing

Overview:

Direct hotel billing is a payment method where the companies that hotel guests represent are charged directly for the hotels’ services. When a reservation is assigned to direct billing, the invoice is assigned to the guest’s company or other sponsoring organization.

Creating a company code:

• Go to Setup>>Add On Features>>Company Ledger.
• A “Company List”  window will open.

• Click on the “Add” button.

• Now, the “Direct Billing Company” window will open.

1. Enter the “Company Code”(it can be both numeric and variable).
2. Enter the “Company Name.”
3. Enter the “Address, City, State, Pincode, Country.”
4. Enter the “Contact Name, Contact Number, Email Address.”
5. Enter the “Credit Limit”
6. Enable the “Direct Billing” checkbox.”
7. To display the company notes while creating a reservation, enable the checkbox “Display notes when selecting the company” and enter what notes are to be displayed on the “Custom box”.
8. Then, Click on the “Save” button.
9. The new company name will be added to the “Company List” window.

Making Reservation Using Direct Billing:

• Go to the Reservation screen and click on the “Add” button.

• On the “Reservation” screen, enter the following details:

1. Select the “Dates and Rooms”.
2. Enter the “Guest Information”.
3. Under the “Payment Info”, select the “Account code” as “Direct Billing or 129”. (ie: this account code was the default one in the inventory items.)
4. Choose the “Company Code” from the drop-down list.
5. Then, Click on the “Save” button.

Direct Billing Payments:

• Now, go to the Billing tab, under the “Payments & Refunds” column, the account code and the reservation total were automatically fetched.
• Click on the “Save” button. The total payment has been saved successfully on the billing screen.

Viewing Reports for Direct Billing:

• Go to Reports>>Direct Billing.
• Select the date range and company name, then click on the “Show” button.
• This report generates the reservation through direct billing payments.